Description
Job Opportunity: Office Administrator
Marshall Well Drilling | Emsdale, ON
Marshall Well Drilling, a well-established and locally trusted company based in Emsdale, Ontario, is currently seeking a highly organized and detail-oriented Office Administrator to join our team.
Position Details:
- Hours: Monday to Friday, 8:00 AM – 5:00 PM
- Term: Full-time (Seasonal part-time hours may be discussed for Winter)
Key Responsibilities:
- Provide excellent customer service: answer phone calls and emails, provide well quotes, and schedule service calls
- Manage accounts receivable: invoice customers, arrange and collect payments
- Oversee accounts payable: process vendor bills and receive product deliveries
- Administer payroll and ensure timely government remittances, including HST, source deductions, corporate tax, etc.
- Maintain accurate customer records for well documentation
- Keep digital (Excel) and physical filing systems organized and up to date
- Assist the business owner, Amy, with appointment scheduling, reminders, and day-to-day support
- Utilize QuickBooks Desktop for financial and administrative tasks
- Prepare Year-End Financials for accountants
- Manage advertising and social media posts
- Handle all responsibilities with extreme confidentiality
Qualifications:
- Experience in office administration, bookkeeping, and payroll
- Knowledge of government remittance processes (HST, source deductions, etc.)
- Proficient with QuickBooks Desktop and Microsoft Excel
- Strong organizational and communication skills
- Ability to multitask and manage time effectively
- Previous experience in a similar role is an asset
Smoking Policy (Ontario Compliance):
Marshall Well Drilling maintains a strictly no-smoking and no-vaping workplace in accordance with Ontario law and company health & safety policies. Smoking and vaping are prohibited on the entire property, including all buildings, outdoor areas, and company vehicles. There are no designated smoking areas on the property, and smoking is not permitted outside at any time. All employees must comply with this policy while on property.
How to Apply:
Interested applicants should send their resume and cover letter via email to h2o@marshallwelldrilling.com
Marshall Well Drilling
P.O. Box 100, 253 Old Government Road
Emsdale, ON P0A 1J0
Toll-Free: 1-800-461-5543
Website: www.marshallwelldrilling.com