Office Admininistrator- Permanent

Inclined Elevation
Published
April 2, 2024
Expires
June 2, 2024
Location
Bracebridge
Category
Muskoka  
Job Type

Description

Inclined Elevation is seeking a dedicated and proficient Office Administrator to join our team on a full-time, permanent basis. This pivotal role requires maintaining a
professional demeanor and providing exceptional customer service in all interactions.
The ideal candidate will excel in fostering effective and transparent communication
channels with the Owner, providing crucial support in various office and administrative tasks. Moreover, the Office Administrator will efficiently complete assigned responsibilities with independence and precision. If you are ready to contribute to a dynamic team, we encourage you to apply and become a valued member of Inclined Elevation.

Hours and Wage: 30-40 hours/week, $20/hour starting wage.
Education and Experience Requirements:
- Highschool Diploma or equivalent,
- 1-2 years office administration experience is preferred,
- Proficient with cloud-based MS Office applications, particularly Excel.
Your responsibilities as the Office Administrator at Inclined Elevation include but are
not limited to the following:
Administrative Duties:

− Run the office operations working closely with the owner, ensuring smooth dayto-day functioning and adherence to company directives,
− Collect and input employee timesheets into QuickBooks weekly,
− Execute administrative tasks for new customers, including setting up file folders
and entering relevant data into systems,
− Create and dispatch accurate Purchase Orders, liaising with suppliers to
coordinate precise invoicing and delivery schedules in alignment with the Shop
Supervisor,
− Update pricing changes, if required,
− Process the “Fabrication Logs” from the shop accurately and completely, update
all changes in the Log sheet, pricing sheet, and print the updated Log sheet, and
file it in the appropriate folder in the Shop,
− Update Fabrication Logs and associated online documents, maintaining
consistency between physical and digital records.
− Update the vehicle records at year end.
− Work with the Shop Team to count and record the inventory at year end.

During Servicing (March - June):
− Service Administration: Perform the duties of Service Administrator and Service
Scheduler as required during the servicing period.
For Service Calls: Verify the accuracy of Lift Logs, print out work orders, prepare
and print out the Bill of Materials (BOM) for the service teams. Use the service
notes on the work orders to update the Lift Logs, create and send invoices, and
work with the owner and Shop Supervisor to order parts and schedule another
service call if required.
For Lift Builds:
− Collaborate with Owner/Designer to review building project files and obtain
technical information.
− Ensure contracts are signed, filed, and generate Purchase Orders using Excel
files.
− Prepare paperwork for the Build Team and coordinate with the Shop Foreman to
ensure readiness.
− Maintain records of personnel and vehicle activities on-site and reconcile
QuickBooks timesheets with estimates post-build and present the results to the
owner.
Human Resources:
− Facilitate the onboarding process for new employees, ensuring all necessary
forms are completed and sent to the accountant.
− Track Employee certification to ensure compliance with mandatory courses and
book renewal as needed (WAH, First Aid).
Additional Responsibilities:
− Operate office equipment and handle communication channels efficiently.
− Maintain filing systems and databases accurately.
− Demonstrate strong customer service skills.
− Demonstrate proficiency in cloud-based MS Office applications, particularly
Excel.
− Remain open to learning new skills and clear communication with the owner.

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