HR Records Scanning Coordinator

Scanning physical HR documents, such as employee files, onboarding paperwork, and performance

reviews, into a digital format.

· Ensuring scanned documents are properly labelled, indexed, categorized, and organized for easy

retrieval.

· Verifying the accuracy and completeness of scanned documents, ensuring they meet established

standards.

· Ensuring all scanning and record management processes comply with relevant legislation, privacy

regulations and policies.

· Providing support and training to other management and administration staff on scanning procedures

and record management best practices.

· Handling sensitive employee information with discretion.

· Assist with other clerical/coordinator level HR tasks, as required.

· Work in compliance with the Occupational Health & Safety Act, practicing and promoting safe working

habits, performing duties in a safe manner and follow all relevant policies, procedures, and legislation.

This shall include wearing appropriate PPE as required.

· Maintain confidentiality in accordance with all applicable privacy and protection legislation.

· Perform other related duties as required

HR knowledge and foundational basics: HR education and/or experience will enable the individual to

understand and effectively organize the paper documents that are being scanned.

· Experience in document scanning and record management: Previous experience in scanning,

indexing, and managing electronic records is preferred. Alternatively, strong administration

skills/experience will also be considered.

· Attention to detail and accuracy: Ability to meticulously scan and verify data, ensuring accuracy and completeness. · Organizational and time management skills: Ability to manage multiple tasks, prioritize work, and meet deadlines. · Communication and interpersonal skills: Ability to communicate effectively with colleagues. · Must provide a complete and current Vulnerable Sector Check (including a Criminal Background Check). · Must be willing to obtain any, and all, required immunizations as set out by legislation or regulations.