Chief and Council Assistant (CCA)-Full Time

PROGRAM AREA:       Administration
POSITION TITLE:         Chief and Council Assistant ( CCA)     
DURATION:                 Full-Time Permanent
CLOSING:                    January 7, 2025

Position Summary:

 Wasauksing First Nation is accepting applications for a Chief and Council Assistant. The Chief and Council Assistant (CCA) is a full-time, permanent administrative position.  The Chief and Council Assistant is responsible for providing high-level executive support and results-oriented service to the Chief and Council of Wasauksing First Nation.

The CCA is responsible for providing high-level executive support and results-oriented service to the Chief and Council of Wasauksing First Nation, and its sub-committees.

Working in a team environment, the Council Assistant is accountable for the efficient operation and administration of the Wasauksing First Nation Chief and Council office, providing a well-organized and effective working environment.  The Council Assistant works in a confidential environment where communications often concern complex, sensitive and urgent matters.   The upmost responsibility of this position is to maintain a high and strict rule of “Confidentiality” on all information coming through this office and maintain a high confidential environment where communications often concerns complex, sensitive and urgent matters. This role is accountable to Chief and Council/CED for decisions made in the course of work while meeting deadlines and following directions from Chief and Council/CED while having a high impact on ensuring credible political relations between First Nation Governments, WFN citizens and other associates.

Duties & Responsibilities:
Preparation and Distribution of electronic and paper-based correspondence, reports, statements, brochures, publications, presentation and other documents by:

• Drafting, work-processing, editing, proofreading and finalizing
• Compiling data, statistics and other information
• Ensuring documents are distributed as required, and compiling packages, mailing printing, faxing, and copying
• Tracks and follows up on issues referred by the Chief and Council, and ensure issues are addressed and resolved in a thorough, accurate, and timely manner
• Performing Administrative and reception duties on behalf of chief and council;
• Responding to inquires or redirecting on behalf of chief and council;
• Scheduling appointments, travel and meeting schedules, and informing others as needed
• Coordinating and preparing meetings and events on behalf of the chief and council.
• Creating and maintaining manual and computerized information filing systems for minutes, notes, tapes and summaries of meetings; decisions, resolutions, directions and correspondence; reports, forms, policies and other documentation
• Ensuring confidentiality and safety of files
• Following policies and procedures to determine which information is available to citizens
• Preparing and submitting to Finance cheque requisitions, purchase orders, travel claims, receipts and other documentation
• Other duties as assigned by Chief and Council
• Ensuring that decisions, deadlines and directions of Chief and Council are completed as determined by Chief and Council.
• Summaries of meetings, decisions, resolutions, directions and correspondence
• Reports, forms, policies and other documentation
• Developing, recommending and implementing office procedures and systems
• Ordering office supplies, gifts and equipment for office of Chief/CA
• Preparing and submitting to Finance, cheques requisitions and purchase orders
• Maintaining a spreadsheet for Band Support funds and that cheque requisitions, letters and verbal/written reports are submitted back to Chief and Council
• Facilitating communication and procedural flow from Director’s, outside agencies, other governments, WFN citizens to Chief and Council/CED
• Arranging for annual events for Chief and Council ( such as but not limited to: Friendship Picnic, Staff Appreciation Day, Christmas Dinner & ordering gifts for these occasions)
• Ordering gifts for special occasions staff retirement or staff leaving the organizations
• And any other duties as assigned from Chief and CED

Other Requirements:

• Ability to converse in Anishnabemowin would be an asset
• Must have a proficient level of communication skills, verbal and written
• Must possess exceptional organizational and time-management skills.
• Computer skills is an asset
• CPIC (Criminal records check) required (Vulnerable Sector)
• Driver’s license with access to a vehicle is an asset

Applications must be received no later than January 7, 2025
@ 4:00 pm

Please send your resume with a cover letter, contact information and two recent employment references to:

Email: hrmanager@wasauksing.ca
We also Accept Online applications through: https://wasauksing.bamboohr.com/careers

 Preference may be given to Indigenous candidates with relevant on reserve employment experience and/or those with knowledge and understanding of the Wasauksing First Nation History and Community.

“Only those selected for an interview will be contacted.  We wish to thank everyone for their application.