Building Permit Coordinator

Position: Building Permit Coordinator
Status: Contract, 14 Months, possibility of extension (pregnancy/parental leave)
Start Date: August 11, 2025
Salary Range: $33.03 – $38.64/hour, based on 35 hours per week
Location: 9 James Street, Parry Sound, Ontario
Closing Date: 4:00 p.m. Monday, July 14, 2025, resume and cover letter in one PDF document

Overview of the Opportunity
Reporting to the Chief Building Official (CBO), within the Development Services & Environmental Initiatives department, this position will provide administrative support to the CBO, Deputy Chief Building Official (DCBO) and the Building Inspector. Acting as the primary point of contact for ratepayers/clients seeking information on building regulations within The Archipelago, this role provides administrative, technical, fiscal and clerical oversight.

What You’ll Do

• Assist the public, contractors, designers, etc. with relevant information regarding zoning, construction restraints, and other requirements necessary for receipt of a building permit.
• Review permit applications for completeness and compliance.
• Process building permits, occupancy permits, orders, compliance letters, invoices and track/collect outstanding building permit fees. Ensure necessary documentation is distributed to clients/ratepayers and inspectors.
• Monitor, schedule, and track inspections requested, ensure inspections are performed within the legislated time frames.
• Maintain and monitor status of permits, archive records into electronic document manager program, file and maintain archived plans in accordance with retention by-law. Update and maintain website building information, develop and maintain databases for tracking associated with permit information.
• Assist and respond to inquiries from the public, staff and Council regarding planning related matters.
• Prepare and distribute monthly reports, correspondence and information to Council, assessment office, government agencies and the CBO.
• Manage and maintain municipal addressing system. Assign new addresses and coordinate replacement signage.
• Provide backup for general walk-ins and phone calls. Compile information for Freedom of Information Requests.

 Education

• 2-year post-secondary education in building sciences, business, office administration, or other applicable programs.

 Experience and Skill

• Minimum 2-4 years of related municipal administration, construction experience, an asset.
• Knowledge and understanding of Ontario Building Code Act, Ontario Building Code, Municipal Zoning By-Laws and other applicable legislation.
• Ability to read and interpret construction drawings. Basic construction-related terminology considered an asset.
• Knowledge of office management and computer systems/programs (i.e. office/building permit software).
• Excellent verbal and written communication skills with the ability to exercise tact and diplomacy is essential.
• Advanced organization and analytical skills are critical.
• Advanced computer literacy skills utilizing Microsoft Office Suite 365 (PowerPoint, Word, Excel, Outlook, Teams and SharePoint) and GIS mapping.

Resumes directed to the: Human Resources Department, The Archipelago

 Email: HR@thearchipelago.ca, resume in one pdf document

We thank you for your interest, however only candidates under consideration will be contacted.

The Archipelago is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accessibility accommodations at any point during the application and hiring process, please contact us. Any information received relating to accommodation will be addressed confidentially.

Personal information contained in applications will be used for recruitment purposes and collected Pursuant to section 29(2) of the Municipal Freedom of Information and Protection of Individual Privacy Act R.S.O. 1990, C. M.56.  Questions about the collection of personal information should be directed to the Manager, Human Resources, Township of The Archipelago, 9 James Street, Parry Sound, Ontario P2A 1T4. 705-746-4243.