Talent Pool – Short-Term Administrative Assistant

Build a meaningful career in public service.

We're building a roster of candidates for short-term administrative roles in North Bay, Sault Ste Marie, Sudbury and Thunder Bay. These opportunities offer hands-on experience, meaningful work, and open doors to rewarding career paths across the Ontario Public Service (OPS), where administrative professionals support essential services and thrive in diverse roles across ministries.

Learn about the  Administrative Pathway.

About the job

Administrative professionals play a key role in keeping government operations running smoothly. From coordinating meetings to supporting financial tasks, your work helps teams deliver programs and services that matter to Ontarians.

As an Administrative Assistant, you may be responsible for a range of tasks that support office operations, team coordination, and client service. Duties may vary depending on the assignment, and can include:

• organizing files, managing emails, and maintaining records to support smooth daily operations
• preparing and formatting documents, reports, and communications using standard templates
• scheduling meetings, coordinating calendars, and assisting with logistics to help teams stay organized
• greeting visitors and responding to phone and email inquiries to provide helpful information and welcoming service
• updating shared resources and monitoring office supply levels to support team readiness and workplace efficiency
• supporting purchasing tasks and helping track expenses and invoices to assist with financial accuracy
• monitoring timelines, following up on tasks, and supporting team coordination to keep projects moving forward
• using standard office software and equipment to complete daily tasks effectively

Whether you're just starting out or looking to apply your skills in a new setting, the OPS offers a supportive, inclusive environment where you can thrive, and where administrative roles can lead to exciting career pathways across different ministries and functions.

What you bring to the team

Organization & coordination skills

You can:
• prioritize multiple tasks and meet deadlines in a busy environment
• schedule meetings, coordinate calendars, and assist with logistics
• track tasks and follow up to ensure timely completion

Communication & interpersonal skills

You can:
• interact respectfully and professionally with colleagues, clients, and visitors across various formats (in person, phone, email)
• listen actively and ask appropriate questions to understand needs and respond accurately
• prepare and compile clear, well-structured documents, emails, and materials

Attention to detail & initiative

You can:
• review and maintain accurate documents, records, filing systems, and inventories.
• identify issues and propose solutions to improve processes or resolve problems
• support purchasing, expense tracking, and invoice review
• follow procedures and service standards

Digital and office technology skills

You can:
• use common office software (e.g., Outlook, Word, Excel, SharePoint, Teams)
• operate office equipment such as printers, scanners, and phones
• enter and retrieve information from databases or tracking systems

Submit your application today

A cover letter and resume is not required at this time. Please complete this application. You may be contacted for further assessment.
This is an open call for future short-term opportunities. Applications will be reviewed as needed.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.

We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• base salary that aligns to market trends with performance-based pay and scheduled salary progression
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
• a modern, friendly and accessible physical work environment

Additional information

Address:

• English Temporary, duration up to 6 months, Thunder Bay, North Region or Sudbury, North Region or North Bay, North Region or Sault Ste Marie, North Region

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Friday, June 12, 2026

How to apply:

1. You must submit your application using only one of the methods identified below.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Be sure to quote the Job ID number for this position.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

Please apply directly to our website:

https://www.gojobs.gov.on.ca/Preview.aspx?Language=English&JobID=244602