Procurement Coordinator

The Local Studio in Bracebridge seeking a Procurement Coordinator to join our Interior Design Studio.

For more about this job please call 1-800-461-5541

Duties & Qualifications:

We’re seeking a Furniture, Fixture and Equipment Procurement Coordinator to join our
Interior Design Studio. The ideal candidate is extremely organized, can juggle a lot at
once, is proactive and has excellent communication skills. This position requires
strong multi-tasking skills for both internal and external project coordination +
management of multiple projects simultaneously, so the ability to handle pressure,
stay organized, and prioritize is important. Candidates should also have a strong
sense of self-accountability, high attention to detail, and sound judgment. In a
nutshell the Logistics Coordinator works with the design team and handles all
ordering, tracking, receiving and quality control of all project furniture pieces, fixtures
and equipment. They communicate closely with all of our trade vendors to ensure
everything arrives correctly and on time. They are responsible for receiving product
and delivering it to our warehouse where it is stored and organized as per TLS
standards. They log and track what has gone out to projects to be installed. Lastly,
they ensure all shipping and freight costs are accounted for and billed out to the
correct project.


1-2 years of experience in the same or similar position is an asset
● Warehouse experience and warehouse organization experience is an asset
● Strong computer skills (you would primary be using Google Business Suite, IVY
Software, and Xero)
● Strong management and communication skills – as this position requires lots
of planning, problem solving and decision making
● Positive attitude – in the world of ordering and delivering lots can go wrong so
it’s important to have a positive outlook and navigate through problems that
often arise
● Keen attention to detail
● Ability to work independently with little supervision
● Reliable and punctual
What You’ll Do
What does a day in the life of a Logistics and Tracking Coordinator at TLS look like?
You will be responsible for:
● Process purchase orders issued by the design team
● Compare vendor invoices to design PO before placing orders
● Organize, manage and save all order confirmations, invoices, sales orders, and
receipts as per TLS standards
● Track payment types, deposits and work with TLS administration to coordinate
when clients need to payout balances
● Real time tracking of all product with continuous follow up
● Coordinate regularly with design team how everything is moving along
● Manage procurement strategies and schedules
● Manage FF&E transit times to meet installation schedules and update the lead
designer to inform of any delays or issues
● Check all product to ensure there is the correct quantity, its the correct finish
and nothing is damaged
● Label all product as per TLS standards
● Transport to warehouse (if necessary) using TLS vehicle (sprinter van)
● Keep warehouse organized by project and project timeline
● Update IVY software as per TLS standards
● Work with the design team to coordinate project installation requirements
(movers, cleaners, installers ect.)
● Studio administration duties include:
○ Managing recycling removal when packages get receive
○ Assisting administrative team with Friday lunches
○ Assisting with keeping the studio tidy
○ Keeping the plants alive (no pressure)
○ Procuring studio supplies when running low (paper, pens, water, ink,
coffee etc.)
Company culture is very important at TLS and we want our studio to be an amazing
place to work, and we do our part to take care of our team. In addition to a
competitive salary, we provide:
● Health benefits package
● Spotify Premium subscription
● Mindful Mondays – When everyone is following TLS standard operating systems
in an efficient manner we gift Mondays off to our associates
● Discounts on our products so you can style your home how you like it.
● The tools you need to get your job done well! We supply state-of-the-art
in-studio computers or laptops and monitors, keyboards, laser printing, wireless
mouses, and the software you need to succeed.

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